Report Writing | How to write a Report | Format

Report Writing | How to write a Report | Format

In this article, we will learn how to write a Report. Firstly, we will understand what is Report Writing.
Then we will look into the Format of Report Writing
and Finally, we will look into an example of report writing.

What is a Report?

A report is a clear and concise document that is written for a particular purpose and audience.

Please note the three important parts of the definition here.

1. Clear means it should possess clarity of expression and must not deviate from the objective.
2. Concise means it should be of shorter length. Generally, it is of 200 words.
3. Purpose means it is written to provide certain important information regarding an event or incident and it is meant for a particular audience.

We may write reports for a school magazine or journals or newspaper.


Important points to remember while writing any report

  1. Always use Past Tense.
  2. Avoid using first-person while writing a report i.e, I, me, You are avoided.
    Try to use the third person.
  3. We use Indirect speech while writing any report and
  4. Use passive voice while writing any report.
    If you see, you must have knowledge of Tense, 1st person, 2nd person, 3rd person or Point of View, Direct Indirect Speech
    and Active Passive voice while writing any report.

Format of a Report

  1. First, let’s draw a rectangular box, please note, it is not necessary to draw a box.
    In this first line, in the middle please write the Heading of the Report in capital letter.
    The heading contains the event name.
  2. After that, in the right-hand corner, write ‘Reported By or By’: Name of the reported, and designation if any.
  3. We need to write the place of the report in the left-hand corner, and below that, write the date.

After that comes the body of the report.

Body of the report is divided into three parts.

  1. Introduction:
    In the first line, answer the questions in the sequence: what is the event? Who conducted it? when it was conducted? where was it conducted?
    In the second line, answer the question ‘why‘?
    In the third line, you can write the participants or volunteers that participated.
    When you fulfil this, your introduction completes.
  2. Main Content:
    Here, you have to write, how the event started and what were the highlights of the event.
  3. Conclusion
    Here, you have to summarize the end of the event with a positive note.

If you notice closely, in the first paragraph, you need to answer the 5W’s (what, who, when, where, and why)
and in the second paragraph, you need to answer How it was held.
Please remember this and you won’t have difficulty in writing any letter.

Related Writing Articles :

  1. Paragraph Writing
  2. Article Writing
  3. Essay Writing
  4. Formal Letter
  5. Informal Letter
  6. Notice Writing
  7. Dialogue Writing
  8. Precis Writing
  9. Story Writing
  10. Diary Writing

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